Leading Self – Being Organised

Written by Michelle Mook on . Posted in Sunflower Diaries

We are forever discussing with leaders and teams how to be more organised and therefore more effective and productive. There are various models and considerations but one of the biggest learnings for us is that organisations do not need to be perfect and it’s something that requires consistent effort – the objective here is progress, not perfection.

When we talked about it in the team, we all agreed it is hard! There is never enough time, there are always too many emails and messages, tasks and projects, objectives and goals and a vision to deliver! I’m busy, you’re busy, we are all busy. Tracey shared even her retired neighbours are busy!

There are so many tips and tools; eat that frog, time limits on your work, not being addicted to your mailbox, lists and list solutions, project management solutions, reducing meeting times, setting agendas for meetings, starting the day by visualising what you want to achieve, setting goals, touch things once, delegate where possible, declutter, the list goes on and on.

It’s a fact that there are only 24 hours in a day and no one can work all of them. If you’re constantly working long hours, then you’re more likely to burn out than achieve brilliant results. Think about what you CAN do to make small changes. Think about your mindset and be positive. Be curious about solutions and take small steps towards improvements.

There’s no right answer, no one strategy that works for everyone, ask around and listen to what works for others and think about what you need to focus on and who might be able to help you. Reflect on your current practices and develop an action plan on what you are going to do to improve your organisation and effectiveness.

Here’s a few useful links that can be helpful…

We often cover Stephen Covey’s 7 Habits of Highly Effective People and draw your attention to Habit 3 First things first – Covey introduces us to the ‘Urgent and Important matrix’ which will be worth a look as a starting point.

Quadrant I. Urgent and important (Do) – important deadlines and crises

Quadrant II. Not urgent but important (Plan) – long-term development

Quadrant III. Urgent but not important (Delegate) – distractions with deadlines

Quadrant IV. Not urgent and not important (Eliminate) – frivolous distractions

The order is important; after completing items in quadrant I, we should spend the majority of our time on II, but many people spend too much time in III and IV.




Finally from us, celebrate small wins, use just one calendar, schedule tasks and projects as well as meetings in your calendar, and put a high value on your time; you can’t afford to waste it.

Good luck! And remember, we can help at Pro-Development with skills training for you and your team and you may be eligible for 40% funding towards the cost of any development.

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