Being organised

Written by Michelle Mook on . Posted in Sunflower Diaries

organised aug 2019 Going on holiday does accentuate the need to be organised. We need to make sure everything is sorted, loose ends tied off and make sure the team are up to speed with the latest information. So, what are the key organisation skills we use? We’ve already talked about clear desk policy and that caused quite a stir! So moving on, let’s look at some other techniques!

Planning

We love an outcome-based plan. A plan that identifies the end goal and the steps required to achieve that goal. A plan that has deadlines set and a weekly check to see if everything is on target. Some people we talk to don’t have a plan, because planning takes time, time people don’t have, but believe us, take the time out to plan will pay dividends in the long term.

Effective diary use

If you use your diary, be honest with yourself. Are you being realistic or are you underestimating the time activities will take? Another common theme is people double booking their time. Not for client facing work of course, but for behind the scenes work, administration, development work etc! This could be construed as an act of denial, unless of course you are a multitasker extraordinaire.

Empty your head

Some of our clients spend the first 5 minutes in a morning or the last 5 minutes of the day downloading their brain. Simply capturing all the information swimming around and writing it down. Once it’s written down you could formulate a list or a mind map to then structure the tasks. That way you start the day or end the day feeling organised.

Recognise when it’s too much

Call it or delegate when you are overloaded. Sometimes there simply is too much to do. This is the point we can become stressed, flustered and can stop thinking clearly. So, call it out and tell people and get their support, there is no place for hero mentality here.

Have a tidy up

You’ll be surprised how much better that makes you feel. I know tidying up makes me feel better yet I am always taken aback by just how much better I feel. I think we forget sometimes that simple things can make a big difference.

We challenge you to take some time out to get organised today, take just 10 minutes out of your working day and see if that makes a difference to you.

Need help with planning and prioritisation or time management? We offer development in these areas so contact us. Don’t forget that we have the amazing 40% funding that many businesses will be eligible to receive from the European Social Fund via the WYCC Skills Service.

To find out more contact info@pro-development.co.uk

WYCC_Skills Service_ESF

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